Systems Coordinator

Wallingford, CT

The Systems Coordinator serves as the point person in the Summer Programs office in regard to the management of multiple internal internet software systems. Partnering with the Office Coordinator, the Systems Coordinator actively engages at various levels of department projects and assists the Director/Associate Director in the annual creation, implementation, and execution of programming. 

This is a full-time, year-round, hourly position and is benefits eligible.  The schedule is 37.5 hours per week.

Duties and Responsibilities:

  • Partner with the school’s Information Technology Services department to manage, maintain, and validate data in various information systems.
  • Act as the data steward for each system, and in conjunction with ITS, oversee annual updates for the admission, enrollment, and scheduling cycle, implement new features, and identify and resolve user issues.
  • Maintain schedules and dates, input data on courses, schedules, students, and faculty data in systems.  Produce reports and analytic information.
  • Work with Information Technology Services on communicating with students and families through communication software.
  • Generate daily absence reports, midterm, final ratings, and other reports for deans during the Summer Programs session.
  • Train others as necessary, on the use of various systems.
  • Annually update the Summer Programs Fact Sheet, Summer Faculty Directory, generate various statistics reports, including enrollment numbers, demographics, etc.
  • Help process student applications, recommendations, school reports and transcripts, biographic data, application status information, and medical forms.
  • Help schedule students in courses and email student grade reports at the end of each session.
  • Partner with HR department on the hiring process for Summer Faculty, Teaching Interns, and Administrative Interns. Maintain Summer Faculty and Teaching Intern database, send out employment contracts, help coordinate collection of onboarding documents.



  • Computer proficiency in the use of Microsoft Office 365, Google Drive, Adobe Acrobat, Dropbox, and Zoom.
  • Familiarity with CRM, Slate, Finalsite, Student Information Systems,, Visual Cut, Power Campus, Slate, School Information System software, and Crystal Reports.  Experience with SQL based relational databases.
  • A minimum of three to five years of experience in a work environment with CRM – educational setting.
  • Bachelor’s degree required.


Working at Choate: Choate Rosemary Hall is a coeducational, independent secondary school located in central Connecticut with 850 boarding and day students and over 350 employees. Choate serves intellectually gifted and motivated students of diverse backgrounds from across the globe whose commitment to serious study is enhanced in an academically challenging and personally supportive setting.

Choate provides students with transformative and meaningful experiences that instill lifelong habits of learning, leadership, and service, shaped by innovative and passionate educators. Teaching faculty at Choate are innovative, collaborative, and committed to our students' intellectual, social, emotional, and character development. Our faculty understands that each of our students has the potential for growth and works to encourage students to develop their own ideas and voices in learner-centered environments.

For its students and employees alike, Choate strives to be a diverse and inclusive community where all feel valued and embraced. On our campus, principled individuals from diverse backgrounds are united through common purpose, active engagement, and mutual respect. We celebrate differences and the richness of our varied backgrounds and experiences. Recognizing that working in an inclusive community can also present challenges, we embrace those challenges through ongoing dialogue and interaction, enhancing empathy and appreciation for those whose perspectives differ from our own.


Choate prohibits in all its programs, including hiring and employment practices, discrimination against or harassment of any member or group based upon age, gender, race, color, national origin, ancestry, religion, marital status, sexual orientation, disability, genetic information, gender identity or expression, veteran status, or any other category protected by Connecticut or federal law, except in the case of a bona fide occupational qualification.