Administrative Assistant

Wallingford, CT

This role provides administrative support and technical assistance to Associate Deans of College Counseling and assists counselors with administrative duties necessary for outreach and student services. This position reports to the Dean of College Counseling.

This is an academic year, benefits eligible position, starting late August 2021.

Duties and Responsibilities:

  • Provide administrative and reporting support to the Associate Deans of College Counseling and Testing Coordinators.
  • Provide support for activities and programs related to individual counselor responsibilities and specializations.
  • Sort, distribute, and respond to correspondence and order/maintain office supplies.
  • Assist with major paper and electronic mailings.
  • Reserve space on campus and publicize department events.
  • Monitor status of teacher recommendations and assist teachers with letter submission.
  • Prepare, upload, and electronically submit all student materials to colleges by stated deadlines, via a variety of methods.
  • Produce statistical reports and perform data entry tasks using the Naviance database.


  • Minimum 3 years previous office experience, preferably in an educational organization.
  • College degree preferred, with an awareness and an appreciation of higher education demands and expectations.
  • Excellent Word and Excel computer skills required with the ability to create statistical reports including pivot tables, charts, and graphs.
  • Knowledge preferred with Naviance, SharePoint, and Crystal Report Writer.


Working at Choate: Choate Rosemary Hall is a coeducational, independent secondary school located in central Connecticut with 850 boarding and day students and over 400 employees. Choate serves intellectually gifted and motivated students of diverse backgrounds from across the globe whose commitment to serious study is enhanced in an academically challenging and personally supportive setting.

Choate provides students with transformative and meaningful experiences that instill lifelong habits of learning, leadership, and service, shaped by innovative and passionate educators. Teaching faculty at Choate are innovative, collaborative, and committed to our students' intellectual, social, emotional, and character development. Our faculty understands that each of our students has the potential for growth and works to encourage students to develop their own ideas and voices in learner-centered environments.

For its students and employees alike, Choate strives to be a diverse and inclusive community where all feel valued and embraced. On our campus, principled individuals from diverse backgrounds are united through common purpose, active engagement, and mutual respect. We celebrate differences and the richness of our varied backgrounds and experiences. Recognizing that working in an inclusive community can also present challenges, we embrace those challenges through ongoing dialogue and interaction, enhancing empathy and appreciation for those whose perspectives differ from our own.


Choate prohibits in all its programs, including hiring and employment practices, discrimination against or harassment of any member or group based upon age, gender, race, color, national origin, ancestry, religion, marital status, sexual orientation, disability, genetic information, gender identity or expression, veteran status, or any other category protected by Connecticut or federal law, except in the case of a bona fide occupational qualification.