Associate Dean of College Counseling and Testing Coordinator

Wallingford, CT

Choate Rosemary Hall seeks an Associate Dean of College Counseling and Testing Coordinator (“Associate Dean”) to begin late summer 2021. The school is a premier college preparatory boarding school with 850 students in grades 9 - 12. The Choate College Counseling Office is currently comprised of a Dean, a Senior Associate Dean, five Associate Deans, and two Administrative Assistants. This is a newly created full-time position; the responsibilities set forth below were previously covered by two part-time professionals.

The Associate Dean is a 46-week associate faculty position reporting to the Dean of College Counseling.

Primary job responsibilities include guiding students through the college search and application process. The Associate Dean will have a caseload of approximately 18-20 seniors/post-graduate students in the fall and will take on a full caseload of juniors (also approximately 18-20) in the winter. Exceptional writing and public speaking skills are required. Experience working with recruited athletes and/or international students is desired. Candidates should be able to multi-task and have a sense of humor.

The Associate Dean is also responsible for coordinating, monitoring, and administering standardized testing and college entrance exams - including the PSAT, SAT, Practice ACT, ACT, and AP - to Choate Rosemary Hall students and students from neighboring schools who register to take exams at Choate. In addition, the Associate Dean manages test day administrations and responds to all related test administration queries. The Associate Dean serves as a resource to students and parents by communicating relevant testing information and resolving test related issues in a timely and thorough manner. The Associate Dean keeps up to date about standardized test initiatives, policy changes, and potential curriculum implications and responds to the testing agencies (College Board and ACT) when issues of concern arise. The Associate Dean assists in the completion of appropriate registration materials for students with disabilities, students who are attending international term abroad programs, students who register for Cambridge Assessment at off-campus testing centers, and those students who register for the TOEFL at off-campus testing centers or who register for the Duolingo English Language Test. 

All members of the College Counseling Office work in collaboration with other members of the Choate community including form deans, advisers, teaching faculty, coaches, alumni, and parents. In addition to counseling responsibilities, each counselor has specific job functions and tasks unique to his or her career expertise. There is strong support for professional development; attendance at professional conferences is encouraged as is participation in college counselor tours and independent visits to college campuses.

To fulfill these responsibilities the Associate Dean of College Counseling and Testing Coordinator must:

  • understand the college admission process at a variety of institution types and selectivity levels.
  • build and maintain relationships with admission professionals.
  • maintain a strong working knowledge of colleges and universities, which includes making regular visits to colleges and staying current on changes.
  • provide guidance and resources, and teach tools to navigate the college search and application process.
  • guide students and others in understanding and utilizing college admission data management systems (eg., Naviance).
  • analyze and interpret scattergrams for students and families.
  • serve as a general resource for students, parents, and teaching faculty regarding admission criteria and college data.
  • educate students on appropriate interviewing techniques, self-assessment tools, and application essay writing techniques.
  • disseminate interim year program information for students who are interested in delaying college enrollment for a period of time.
  • share financial aid and scholarship information on a timely basis with students and families.
  • work effectively one-on-one with students and be able to address small or large gatherings of people to discuss the college admission and research process.
  • communicate regularly with counselees and their parents; conduct one-on-one meetings; and follow up as appropriate via email, telephone, and/or video calls.
  • pursue appropriate professional development, including attendance at conference(s) in the counseling and admission professional organizations.
  • write detailed letters of support for each counselee.
  • participate in events throughout the year sponsored by the College Counseling Office, such as the monthly College Seminar sessions, evening workshops, college fairs, Parents Weekend programs, College Kickoff, and the Spring Break College Tour.
  • coordinate, monitor, and administer college entrance exams on test dates (including Saturdays).
  • monitor the College Counseling Office testing budget.
  • secure and supervise all test day proctors and administrators.
  • respond to standardized testing questions in an accurate and timely manner.
  • update testing information, requirements, and timelines on the Choate website.
  • process and download score report data with IT and Naviance database.
  • coordinate and monitor on-campus test prep courses.
  • work with the Choate Office of Global Programs in coordinating test sites for term abroad students.
  • work with the Finance Office on billing and reimbursement.

The Associate Dean of College Counseling and Testing Coordinator assists the Dean of College Counseling in the implementation of departmental policies and takes on other duties as assigned by the Head of School and Interim Head of Student and Academic Life.

Candidates will have a minimum of a bachelor's degree and three years college counseling experience in a secondary school environment or three years college admission experience at a selective institution.

Applications will be considered until the position has been filled. For questions about the position, please contact Marcia Landesman, Director of College Counseling,

Working at Choate: Choate Rosemary Hall is a coeducational, independent secondary school located in central Connecticut with 850 boarding and day students and over 300 employees. Choate serves intellectually gifted and motivated students of diverse backgrounds from across the globe whose commitment to serious study is enhanced in an academically challenging and personally supportive setting.

Choate provides students with transformative and meaningful experiences that instill lifelong habits of learning, leadership, and service, shaped by innovative and passionate educators. Our faculty understands that each of our students has the potential for growth and works to encourage students to develop their own ideas and voices in learner-centered environments.

For its students and employees alike, Choate strives to be a diverse and inclusive community where all feel valued and embraced. On our campus, principled individuals from diverse backgrounds are united through common purpose, active engagement, and mutual respect. We celebrate difference and the richness of our varied backgrounds and experiences. Recognizing that living in an inclusive community can also present challenges, we embrace those challenges through ongoing dialogue and interaction, enhancing empathy and appreciation for those whose perspectives differ from our own.

Choate also believes that great teachers are great role models both in and out of the classroom. Choate expects its faculty to embrace the ethos of a growth mindset throughout their careers by actively developing their abilities as teachers and mentors at a residential school. The School supports faculty growth throughout the year, both on and off campus, through a variety of opportunities.

Choate prohibits in all its programs, including hiring and employment practices, discrimination against or harassment of any member or group based upon age, gender, race, color, national origin, ancestry, religion, marital status, sexual orientation, disability, genetic information, gender identity or expression, veteran status, or any other category protected by Connecticut or federal law, except in the case of a bona fide occupational qualification.