Athletics Department Assistant

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Privacy Policy
The following discloses our information gathering and dissemination practices for the Choate Rosemary Hall website (http://www.choate.edu/), our Community Portal (https://www.choate.edu/login) and Admission portal (https://choate.askadmissions.net/Vip/Default.aspx) [the sites]:

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Information We Collect from usage of the Sites
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The Choate website contains links to other independently run websites linked to the Choate network and to some sites outside the “choate.edu” domain. The security and privacy of third-party websites is not under our control and may vary; Choate is not responsible for the privacy or security practices of such third party websites.
Users of third-party websites often share information with the third party operating the website. This Privacy Policy governs only information we collect on our Sites. We encourage you to review the privacy policies of all websites to ensure that you understand how your information may be used. You should also adjust your privacy settings on your account on any third-party website to match your preferences.

Do Not Track Signals and Similar Mechanisms
We do not track visitors to our Sites across third-party websites for the purpose of providing targeted advertising. Our Sites do not currently respond to “do-not-track” signals from Internet browsers.

Changes to this Policy
We may update this Privacy Policy from time to time. If so, we will post our updated Privacy Policy on this page. If we make material changes to this Privacy Policy that affect our collection, use, or sharing of your Personal Information (defined above), we will indicate this when we publish our revised policy. We encourage you to check this page frequently for any changes to our Privacy Policy. Your continued use of the Website and/or continued provision of Personal Information to us will constitute your acceptance of such change and will be subject to the terms of the then-current Privacy Policy.

Contacting the Webmaster
If you have any questions about this privacy statement, the practices of this site, or your dealings with this site, you can contact:

Webmaster, Communications Office
Choate Rosemary Hall
333 Christian Street
Wallingford, CT 06492-3800
(203) 697-2252
webmaster@choate.edu

You must agree to the disclosure statement provided in order for us to accept your application.

You will receive confirmation after we have received your application.

Reporting to the Athletics Office Manager, the Athletics Department Assistant provides administrative support to the Athletics Department. Job duties and work schedules may be adjusted according to departmental needs.

The work schedule is Monday - Friday, 12 noon - 5:00 pm, during the academic year.

This is a part-time, academic year (mid-August - mid-June), benefits eligible, non-exempt staff position.

Duties and Responsibilities:

  1. Work in conjunction with the Office Manager on weekly and seasonal tasks such as providing back-up office support with phones, scheduling transportation, meal organization, facilities reports, officials, etc.
  2. Download all student information from the Registrar's Office spreadsheet into Power Campus.
  3. Update athletic team adds and drops and notify coaches, deans, students, and the Athletic Director of these changes.
  4. Run Crystal reports to create team rosters, captains' and managers' lists.
  5. Compile excel spreadsheet of all sports' Captains and distribute to Archives and the Deans Office each term.
  6. Coordinate all aspects of the athletic awards program which includes purchasing awards and plaques, maintaining inventory levels, and updating plaques in the WJAC, the pool, and the rink.
  7. Work in conjunction with the Assistant Director for Sports Information and the Equipment Manager on weekly and seasonal tasks such as coordinating and ordering Prize Day athletic awards.
  8. Create e-mail distribution lists in Outlook for each teams' athletes each term.
  9. Assist the Assistant Director for Sports Information as needed.
  10. Send coach evaluation forms out to Students each term.
  11. Other related duties as assigned.

Requirements:

  • Demonstrated competency with Microsoft Office required. Knowledge of Power Campus, Filemaker, and Crystal reports preferred. Willingness and ability to learn new software required.
  • Excellent organizational skills.
  • Minimum of 2 years general office experience and knowledge of office procedures required.
  • Excellent interpersonal and customer service skills. Must enjoy working with students.
  • Must be available to work weekend hours as needed.
  • Must have CPR certification or obtain it within 6 months of hire.
  • Must be able to work independently, be responsive to the (sometimes conflicting) needs of the Athletic Office, have the patience to make various adjustments to rosters with minimal frustration, and pay strict attention to detail.
  • Essential Physical Requirements:
  • Be able to lift boxes weighing up to 15 pounds. Otherwise, it is routine office work with minimal physical requirements.
Location: Wallingford, CT
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