Registrar's Office Coordinator

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Privacy Policy
The following discloses our information gathering and dissemination practices for the Choate Rosemary Hall website (http://www.choate.edu/), our Community Portal (https://www.choate.edu/login) and Admission portal (https://choate.askadmissions.net/Vip/Default.aspx) [the sites]:

Information You Provide to Us
While using our Sites, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to, your name, address, e-mail, phone number or other contact information, and other information about you requested on our application form or personally-identifying information which you provide to us in connection with your use of our Sites (“Personal Information”). We may use this information to respond to your requests, process an application or help us communicate with you.

Information We Collect from usage of the Sites
We may use your IP (Internet Protocol) address to help diagnose problems with our server and to administer our website by identifying (1) which parts of our site are most heavily used, and (2) which portion of our audience comes from within the Choate network.
We do not link IP addresses to anything personally identifiable. This means that user sessions may be tracked, but the users will remain anonymous. We use “Cookies,” which are pieces of information that a website sends to your computer while you are viewing the website, to allow users to customize the calendars they view and to test and optimize out Sites’ design and content. We do not use cookies or IP addresses to identify an individual.
The school occasionally monitors search terms that users enter into the Choate Search Engine, but this tracking is never associated with individual users or Personal Information.
No Personal Information is shared with third parties [other than service providers in order to manage the Sites and analytic reporting software], nor is Personal Information shared with any third party for advertising or marketing purposes.

Use and Sharing of Information
The school uses the information gathered above to tailor site content to user needs, and to generate aggregate statistical reports. At no time do we disclose site usage by individual IP addresses. Web server logs are retained on a temporary basis and then deleted completely from our systems.

We may disclose your Personal Information (as well as data generated by cookies and non-personally identifying information we aggregate) to those employees, contractors, and affiliated organizations that (i) need to know that information in order to process it on our behalf or to provide services available on the Sites, and (ii) that have agreed not to disclose it to others. By using the Sites, you consent to the transfer of such information to such employees.
We may request your email address or mailing address on some of the forms contained on the site. Whenever we request the identity of a visitor, we will clearly indicate the purpose of the inquiry before the information is requested. Any Personal Information you share with us, including email or mailing addresses, is kept confidential. We maintain a strict “No-Spam” policy that means that we do not sell, rent, or otherwise give your email or mailing address to a third-party without your expressed permission.

We may disclose your Personal Information if we reasonably believe we are required to do so by law, regulation, or other lawful government authority, and to third parties for whom you have expressly authorized us to disclose information.

Children’s Privacy
Our Sites are not intended for use by children under the age of 13. In accordance with the Children’s Online Privacy Protection Act of 1998 (“COPPA”), we do not knowingly collect any personal information from children under the age of 13 without the valid consent of a parent or guardian.

Security
Our sites have reasonable security measures in place designed to protect the loss, misuse, and alteration of the information under our control.

Third Party Websites
The Choate website contains links to other independently run websites linked to the Choate network and to some sites outside the “choate.edu” domain. The security and privacy of third-party websites is not under our control and may vary; Choate is not responsible for the privacy or security practices of such third party websites.
Users of third-party websites often share information with the third party operating the website. This Privacy Policy governs only information we collect on our Sites. We encourage you to review the privacy policies of all websites to ensure that you understand how your information may be used. You should also adjust your privacy settings on your account on any third-party website to match your preferences.

Do Not Track Signals and Similar Mechanisms
We do not track visitors to our Sites across third-party websites for the purpose of providing targeted advertising. Our Sites do not currently respond to “do-not-track” signals from Internet browsers.

Changes to this Policy
We may update this Privacy Policy from time to time. If so, we will post our updated Privacy Policy on this page. If we make material changes to this Privacy Policy that affect our collection, use, or sharing of your Personal Information (defined above), we will indicate this when we publish our revised policy. We encourage you to check this page frequently for any changes to our Privacy Policy. Your continued use of the Website and/or continued provision of Personal Information to us will constitute your acceptance of such change and will be subject to the terms of the then-current Privacy Policy.

Contacting the Webmaster
If you have any questions about this privacy statement, the practices of this site, or your dealings with this site, you can contact:

Webmaster, Communications Office
Choate Rosemary Hall
333 Christian Street
Wallingford, CT 06492-3800
(203) 697-2252
webmaster@choate.edu

You must agree to the disclosure statement provided in order for us to accept your application.

You will receive confirmation after we have received your application.

Reporting to the Registrar, the Coordinator assists the Registrar and Associate Registrar with the overall execution of their jobs and supports all aspects of the office. This includes: maintaining the School's academic records, assisting in the scheduling process, creating and maintaining academic courses/sections, and maintaining requirements. The Coordinator also oversees the scheduling of School Service and processes transcript requests.

This is a full-time, full year, benefits eligible, non-exempt staff position.

Duties and Responsibilities:

  1. Handle incoming phone calls and email from graduates, school reps, parents, prospective and newly enrolled parents and students. Respond to faculty and student requests for data and process transcript requests.
  2. Schedule and maintain School Service assignments for students for each term, working with supervisors and form deans as appropriate.
  3. Assist in the production, including design and copy-editing as needed, of the Course Catalogue, New Student Registration materials, and related print materials to ensure accuracy of information disseminated to students and families.
  4. Assist in the creation, revision, and maintenance of Crystal Reports.
  5. Utilize PowerCampus to: ensure receipt of official transcripts on all students, process student withdrawals to finalize transcript run, create and maintain academic course/sections, adjust student schedules, balance sections, and monitor scheduling conflicts.
  6. Utilize PowerSchool to: maintain Power School and Power Scheduler, schedule individual students, modify and add new students to the database after the initial load is completed as needed, and modify/add course requests/courses/sections/teacher.
  7. Utilize Choate Student Information System (SIS) to: enter graduation requirements for new students/overrides for current students, enter grade changes, update course requests based on teacher recommendations, and maintain Graduation Requirement Maintenance module.
  8. Work with the Athletics Office to coordinate the preliminary athletic requests. Notify ITS to load sections and update athletic sections throughout the term, assist proofing of student athletic courses, and create new sections or catalogue records as needed during the year.
  9. Assist with Graduation Ceremony preparation: order diplomas/certificates and diploma covers, confirming details with the Head of School's Office, proof the graduation name list for calligrapher, proof diplomas and certificates, and prepare diplomas and covers.
  10. Other related duties as assigned.

Requirements:

  • Computer proficiency required. Experience with Crystal Reports, Power Campus, Power School, and Visual Cut preferred. Excellent knowledge of Publisher, Microsoft Excel and Microsoft Word. Adobe Acrobat preferred. Must be willing to learn new software.
  • Previous experience in a school environment strongly preferred.
  • Must have excellent organizational and problem solving skills and attention to detail with the ability to multi-task.
  • Must have excellent communication and interpersonal skills.
  • Have the ability to handle sensitive information in a confidential manner.
  • Demonstrated ability to work independently and take initiative with ongoing tasks.
Location: Wallingford, CT
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